In the world of professional writing, maintaining a consistent style is essential for clarity and brand identity. ProWritingAid Enterprise offers customizable style guides that help teams enforce writing standards seamlessly. This tutorial provides a step-by-step guide to customizing style guides within the platform, ensuring your team produces polished, uniform content.

Accessing the Style Guide Settings

To begin customizing your style guide, log into your ProWritingAid Enterprise account. Navigate to the dashboard and select the Settings menu located in the top navigation bar. From the dropdown, click on Style Guides to access the style guide management area.

Creating a New Style Guide

Click on the Create New Style Guide button. Enter a descriptive name for your style guide, such as Marketing Team Style or Technical Documentation Style. You can also choose to base it on an existing style guide as a template to save time.

Adding Style Rules

Once your style guide is created, you can add specific rules to enforce writing standards. Click on your style guide to open it, then select Add Rule. You can choose from various rule types, including:

  • Spelling and Grammar
  • Preferred Terminology
  • Punctuation
  • Capitalization
  • Style and Tone

Defining a Rule

For example, to set a rule for capitalization, select Capitalization and specify whether to capitalize certain terms or titles. You can also add exceptions or specific cases to tailor the rule precisely to your needs.

Applying Style Guides to Teams

After customizing your style guide, assign it to your team members. Navigate to the Teams section in the settings menu. Select the team members or groups, then choose your newly created style guide from the dropdown menu. This ensures everyone adheres to the same standards.

Using the Style Guide During Editing

When team members write or edit content within ProWritingAid, the platform automatically references the assigned style guide. It highlights deviations from the rules and provides suggestions to align with your standards. This real-time feedback helps maintain consistency across all documents.

Maintaining and Updating Style Guides

Style guides should evolve with your organization’s needs. Regularly review and update rules by returning to the Style Guides section. Make adjustments as your writing standards change or as new terminology and style preferences emerge.

Best Practices for Customizing Style Guides

  • Involve your writing team in defining rules to ensure practicality.
  • Use clear and specific rules to avoid ambiguity.
  • Regularly audit documents to identify common issues and update rules accordingly.
  • Leverage templates to streamline the creation of new style guides.

By following these steps, your organization can leverage ProWritingAid’s customizable style guides to improve writing quality, ensure consistency, and reinforce your brand voice across all content.